Instructor Resources

Importing a Course

After login to the Flextensions,in courses page:

1. Click Import courses from canvas.
   

2. On the new page,toggle the switch on the left of any Canvas course you'd like to import.
   

3. Click Import Selected Cources to complete the import.

⚠️ Courses you are enrolled in but cannot set up extensions for will be listed at the bottom of the page for reference.

Course Assignments

On the course page,Click on the blue course name links (e.g., CS 161, CS 168) to access the management page for each course.

Syncing Assignments

Click "Sync Assginments" to sync all assginments from bcourse

Enabling Assignments

To make an assignment visible to students for extension requests, toggle the Enable switch on the right side of the assignment row.

📝 If the course is still disabled, you will see a warning banner. You must first enable the course in Course Settings to allow students access.

Course Extension Requests

Navigate to Requests tab in the left sidebar to manage or review your extension requests.

Viewing Extension Requests

Click View next to a request to open the Extension Request Details page.

Editing Extension Requests

1. Click View on the Requests page;
2. On the Extension Request Details page, click Edit Request.
3. In the Requested Due Date field, enter the new due date or select it from the date picker.
4. Update the Reason for Extension by editing the text in the corresponding text box.
5. Review the Number of Days field (calculated automatically based on the new due date).
6. Click Update Request to save your changes, or Cancel to discard them.

Approving/Denying Extension Requests

As an instructor, you can approve or deny extension requests through either of the following methods: Method 1: From the Requests Overview Page

1. Navigate to the Requests tab in the left sidebar.
2. Locate the request in the table.
3. In the Actions column, click Approve (green button) or Reject (red button) to respond immediately.

Method 2: From the Request Details Page 1.On the Requests overview page, click the View button next to the request. 2. On the Extension Request Details page, review the assignment information, requested due date, and reason. 3. Click Approve or Reject at the bottom of the page. 4. Once a decision is made, the status of the request will update accordingly.

Course Enrollments

The Enrollments tab displays the list of all students and instructors currently associated with the course, including their names, student IDs, email addresses, and roles.

Syncing Enrollments

To sync the enrollment list with the official course roster:

1. Navigate to the Enrollments tab in the left sidebar.

2. Click the Sync Enrollments button located at the bottom of the page.

The system will fetch the most up-to-date enrollment data and update the list accordingly. This feature ensures that any newly added students or instructors are reflected in the course, and any removed users are no longer shown.

Course General Settings

The Settings tab allows instructors to configure course-wide policies for extension requests, including enabling requests, setting auto-approval conditions, and managing notification preferences.

Auto-approval Settings

Instructors can control how and when extension requests are automatically approved using the following options:

• Auto approve within days
    Automatically approves requests made within the specified number of days before the original due date. Leave blank to disable auto-approval.

  Note:

• Auto approve within days (DSP)
    (For students with a DSP accommodation.) Similar to the setting above, but applied specifically to DSP-tagged students.

  Note:

• Maximum requests to auto approve
    Sets a per-student limit on how many extension requests can be auto-approved for the course. Enter 0 to allow unlimited auto-approved requests.

Course Email Settings

Note: This feature is currently under construction and may not be active.

Course Email Setup

Email template Setup

Course Extension Request Form

The Form tab allows instructors to customize the extension request form that students will use. You can add clarifying descriptions, request additional documentation, or define your own questions.

Writing Custom Descriptions

You can also provide a Custom Description for the following sections:

• Why do you need this extension?
• Additional Documentation The custom descriptions are shown directly on the form and help clarify what kind of response is expected. For example, you may want to include a note like:

“Please do not include any personal health or disability related details. If you have >questions, contact the course staff before submitting.” This helps ensure students provide appropriate and relevant information while maintaining privacy.

Creating Custom Questions

Instructors may define up to two additional custom questions (labeled Additional Question 1 and Additional Question 2). Each question includes:

• A Title field, which acts as the prompt shown to students.
• A Description field, which provides more context or instructions for the question. These fields are optional and allow for flexibility in gathering course-specific information (e.g., "What steps have you already taken to complete the assignment?" or "Have you communicated with your TA?").

Setting Question Display

Each section (including the custom questions and additional documentation) can be shown or hidden using the Display dropdown. The available options are:

• Hidden- The section will not appear on the student form.
• (Other options like "Required" or "Optional" may be available depending on the implementation.)

After configuring your custom questions and visibility settings, click the Update button at the bottom of the page to save your changes.